This section is relevant to agency staff members who are responsible for approving timesheets. This section explains the timesheet approval process and how you can approve or reject timesheets that are submitted for your approval via the Mobile Timesheets application.
If you are responsible for approving timesheets you can access timesheets that have been submitted for approval via the Submitted Timesheets screen. You may also receive an automatic approval notification whenever a new timesheet is submitted for you to approve.
From the Submitted Timesheets screen you can open each submitted timesheet, view the time and attendance information that has been captured on that timesheet and you can approve or reject the timesheet.
When you approve a timesheet its status changes to Released and is therefore moved to the list of historical timesheets or, if there are multiple approval stages, the timesheet may progress to the next approval stage and remain in the Submitted status.
If you reject a timesheet the status of that timesheet changes to Rejected and it is moved to the list of rejected timesheets. This allows the submitter to edit the timesheet before resubmitting it for approval.
On rejecting a timesheet you will be prompted to key in a message explaining why the timesheet has been rejected. If your system has been configured to send automated rejection notifications to timesheet submitters and, depending on how the rejection notification template has been configured, this message may be included in the rejection notification.
Timesheets can also be approved or rejected directly from a notification email. For more details on this feature click here.
Approve a Mobile Timesheet
1 | Go to the Submitted Timesheets list. | |
2 | Click on the timesheet you want to approve. The timesheet opens in the timesheet entry screen. | |
3 | Check the attendance items, additional (manual) items, reimbursement items and/or attachments on the timesheet. If the timesheet appears to be in order, approve the timesheet by clicking Approve. The timesheet closes and its status is set to Released, thereby releasing the timesheet for payroll and billing processing. |  |
Reject a Mobile Timesheet
1 | Go to the Submitted Timesheets list. | |
2 | Click on the timesheet that is to be rejected. The timesheet opens in the timesheet entry screen. | |
3 | Click Reject. The Rejection Message screen opens, prompting you to key in a message to the timesheet initiator to explain why the timesheet is being rejected. |  |
4 | Key in the reason that explains why you are rejecting the timesheet and click Reject. The timesheet closes, its status is set to Rejected and a message is sent to the timesheet initiator to inform them that their timesheet has been rejected. |  |